Digital archiving is a much-discussed topic as a general shift from traditional paper document handling to electronic file storage gets underway in the business community. Digital archiving has been defined as the long-term storage, preservation, and access to information that is “born digital” (created and disseminated primarily in electronic form) or for which the digital version is considered to be the primary archive. Information has been expanded to include data, text, and images. Digital versions of paper documents are highly recognized as being the preferred format for information sharing in the Digital Age of today. The demand for viable archiving solutions has reached an all-time high.
Archiving solutions need to provide a method of ensuring that image quality, file storage, and record retention meet all industry standards and legal requirements. Long-term preservation of digital information must be the cornerstone of any archiving solutions that are considered for use within a corporation. Best practices must be used to preserve image integrity and usability for the life of documents. Once original paper files are scanned and destroyed what must remain is an exact electronic image that can live out the required life of the document.
Local companies may be utilized to provide archiving services, such as scanning in one geographic region for documents picked up and processed within the region. Images scanned in a particular region could then be stored within server systems that are also in that same region, with redundant backups that should be outside of that region so as to avoid possible natural disaster destruction of data. Backup copies of the archived files on an alternate media, such as CDs or DVDs, must also be provided as part of archiving solutions to meet legal requirements.
ArchiveIT provides digital archiving that meets and exceeds industry standards and legal requirements. All scanning is done locally, with securely stored files that have redundant backups to ensure the necessary long-term file preservation.