Modern businesses are finding themselves buried in a sea of paper. Current imaging solutions and document management technology is growing out of an international business environment where most corporate information resides in paper documents. Efficient management of that paper is crucial to the success of every organization, leading to a drastic rise in the number of document imaging companies providing a wide array of imaging solutions.
Some of the published statistics of paper handling would lead any decision-maker to move from paper files to electronic archives:
• The average document gets copied 19 times.
• Companies spend $20 in labor to file a document, $120 in labor to find a misfiled document, and $220 in labor to reproduce a lost document.
• Professionals spend 5-15% of their time reading information, but up to 50% looking for it.
• There are over 4 trillion paper documents in the U.S. alone growing at a rate of 22% per year.
Document imaging companies who can provide affordable imaging solutions which convert paper documents into electronic documents for easy filing, retrieval and storage are greatly in demand. When information is freed from the physical limitations of paper and converted into an electronic format, it becomes a more valuable strategic resource. The most comprehensive document management systems allow the creation of electronic documents, which retain their original look and feel and can be viewed, searched and printed from virtually any computer.
ArchiveIT is one of only a handful of document imaging companies who can meet all of the demands of today’s businesses who need a clear path to implementing and training employees on a robust imaging system that won’t overburden workflow. An easy-to-use online file retrieval interface alleviates the need for the technical training programs that many imaging systems require. Instead, staff members can access PDF’d files that are broken into sections that directly correspond to the sections that they are used to seeing paper files sorted into. Clear, crisp images can be viewed, printed and emailed directly from a secure online database that also provides detailed reporting on file access and lifecycle retention compliance. Contact ArchiveIT today to learn more.
