Escrow
ArchiveIT has long established roots in the escrow industry. We were pioneers bringing document imaging technology to this industry.
It is now a common practice to pass on an archive fee to maintain the integrity of the file for retention and legal compliance. This fee provides further protection and benefit to the client and reduces the overhead cost of storage.
One of the largest hurdles we had to overcome was that clients felt they could not charge the file. We estimate that over half the escrow companies in California archive files electronically now! Consumers now demand extra protection and immediate access should they ever need documents for court, taxes, etc.
We provide a turnkey solution for Escrow companies that eliminates the burden of box storage. We offer bundles that include low cost box storage, shred planning, ongoing scanning, and shredding, and 24/7 secure access to files all for a nominal flat fee per transaction that is most often paid for willingly by consumer. Our systems allow instant access to this info, thus eliminating the need to ever look in a physical file again.
Our clients further benefit, by recovering space that was once taken up by filing cabinets.
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Real Estate
Our solution is the answer to any broker who wants to get Department of Real Estate compliant, get rid of paper, free up space, and have instant access tohe files from anywhere. Brokers either share, or pass this cost to the agent, who also shares in the benefit. All files electronically archived are accessible by secure password and on CD-ROM; two are provided per transaction (one for the agent and another redacted CD for the client as a Thank You for their business). This marketing disk is an incredible tool for gaining a lasting impression on a client.
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Legal
We remove the high cost and hassles of managing closed case files. In addition we allow you to extract knowledge from your paper. Did you know in all those boxes lies a vast amount of knowledge? Now you will be able to tap this asset. We provide reduced cost box storage ( as a tool to immediately save money and assist in the transition to electronic archiving) scanning, image hosting and access, full text search, and voice-to-text, just to name a few.
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Accounting
CPA’s benefit tremendously from moving to electronic archiving. Most eventually migrate to in-house imaging systems. We start by getting older files scanned and prepared for later import into a document imaging application. We have seen CPA’s leverage our scanning services combined with Laserfiche to totally transition to electronic access. CPA’s can also leverage rules based workflow to ensure jobs and tasks are adhered to in a timely manner with a fool proof audit trail. In addition, full text search allows for forensic searching through all words in the documents.
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Medical
ArchiveIT assists physicians and their practices with their transition to EMR by providing document conversion and import into their respective EMR’s.
We also assist medical practices with box storage scan-on-demand services. Scan-on-demand is where we extract all paper files from your office, and scan files on an as-needed basis. Some clients have us pull and scan files for all of the appointments for the following week.