Box Storage & Exit Strategy
Business records are stored securely, and confidentially.
Our box storage solution is unique in that it provides a clear road map of where you are now, how long it is going to take to be done with box storage, and a quarterly reduction in your monthly archive bill. We proactively assist you in reducing your storage footprint, which saves you money.
Any information that is needed out of box storage is available same day if it is requested by noon. All other requests are ready the next am on your secure ArchiveIT database.
We don’t hold records hostage; our box shredding, and permanent withdrawal fees are the lowest in the industry!
Document Scanning
We understand how important your records are and we treat them with care. Our expert team is trained to ensure accuracy to ensure document preservation.
Our process:
- Documents are prepared for our high speed scanning. This involves removing bindings staples and paper clips. Irregular sized documents are reformatted to a standard size. The process also includes putting them in the proper order and locating any missing documents. We usually scan in the same stacking order of the original documents unless instructed otherwise.
- Documents are indexed and scanned. The index will allow you to search and find images multiple different way. Unachievable with old filing techniques which only allowed for search by say an account number.
- Once documents are scanned, they are checked for quality. This quality control step is where any exceptions and rescanning are performed.
- Images are now ready for web view, included with 100% of our scan services. This is also where clients may opt for CD/DVD backups, and an export file for import into their respective systems. We use open architecture every step of the way so your documents are transportable.
Digital Archiving
We provide the tools for you to archive your electronic files remotely and securely. To ensure legal compliance Archive IT! provides optical back up to satisfy any and all WORM ( write once read many) archive requirements. The Department of Corporations for example requirs (as do most all agencies) a remote offsite optical back up. In the event one of our clients lose or accidentally destroy a disk, we can easily re-create as long as it is on our server.
Retention Compliance
Gone are the days of lack of reporting, and not knowing where your files and boxes are. Welcome to 100% secure immediate file access, with detailed reporting on entire lifecycle of your files.
Archive IT! retains documents on our servers as long as you tell us. After that, they are removed. You still have backup copies on CD and or DVD, and as custodian of records decide when to permanently destroy records.
File Purging and Recycling
Archive IT! helps you protect your sensitive information with secure document destruction. Any need you might have, from one to one thousand or more boxes needing on or offsite destruction can be handled.
Clients who choose regularly scheduled pick-up and destruction of their documents will receive Archive IT!’s Security Console, a furniture-grade cabinet that provides the highest level of security in the document destruction industry. Consoles are emptied on a regularly scheduled basis and contents are brought back to our secure facility for shredding. Flat rate pricing assures you will know costs in advance.
Secure Cloud Access
All documents and files archived are available via your own secure database at no additional cost. Unlimited storage is also included. Servers are collocated and backed up continuously. This ensures from fire, flood, and natural disaster.
Full Text Search
Find any word in any file, enterprise wide. Granular searchability brings new life to old archived files because you can now extract information from your once static documents. Great for forensic analysis on document sets.
Record Conservatorship
Businesses start, and business “wind down”. It is a natural cycle.
Archive IT! assists companies who are closing their doors forever by providing services whereby records will continue to be managed and properly retained for years after the legal business entity has ceased to exist, as required by law.
Document Imaging System Sales
Archive IT! is a value added reseller VAR for Laserfiche. For clients that need more than an archive of thier records and are ready to scan all incoming documents, and take scanning “in-house” we have a perfect solution.
Laserfiche has been around for years, and is a leader in document imaging systems. Our knowledgable staff will be able to analyze your current situation, and make recommendations that can save organizations thousands.
